Privacy Policy

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This policy is effective as of November 18, 2024.

Your privacy is important to us. PolicyMind's policy is to respect your privacy regarding any information we may collect from you across our website, policymind.ai, and other sites we own or operate.

We only ask for personal information when we truly need it to provide a service to you. We collect it by fair and lawful means, with your knowledge and consent. We also let you know why we’re collecting it and how it will be used.

We only retain collected information for as long as necessary to provide you with your requested service. What data we store, we’ll protect within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.

We don’t share any personally identifying information publicly or with third parties, except when required to by law.

Our website may link to external sites that we do not operate. Please be aware that we have no control over the content and practices of these sites and cannot accept responsibility or liability for their respective privacy policies. You are free to refuse our request for your personal information, with the understanding that we may be unable to provide you with some of your desired services.

Your continued use of our website will be regarded as acceptance of our practices around privacy and personal information. If you have any questions about how we handle user data and personal information, feel free to contact us.

Use of Artificial Intelligence (AI) Technologies
We leverage AI technologies to enhance our services, enabling innovative solutions tailored to your needs. These AI-powered tools are provided through a third-party service, OpenAI, designed for tasks including AI search, chatbots, and other AI applications. We are committed to transparency regarding how your data interacts with these AI systems.

Data Sharing with AI Providers: To facilitate the use of our AI Products, certain data such as your discussions, resources, and names may be shared with and processed by our AI service providers, including OpenAI. This data is used exclusively to provide and improve our AI Products, and we do not use your data to train AI models. 

Retrieval Augmented Generation (RAG): Your data may be utilized in a process known as Retrieval Augmented Generation to help address knowledge-intensive tasks, ensuring that the AI outputs are relevant and useful.

Security and Safeguards: We are committed to ensuring the security of your personal information throughout the AI processing journey. All data shared with our AI service providers is handled in accordance with our privacy notice and agreements with those third parties, providing you peace of mind regarding your data's safety.